Privacy Notice (28 April 2023)
This notice describes how the Organisation awarded a grant through the Op RAF Unite Project collects and uses personal information about you, in accordance with UK data protection laws (including but not limited to the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act.
This notice relates to those who have attended our event/activity funded by a grant from the Royal Air Forces Association and RAF Benevolent Fund (the Funding Charities) as part of Op RAF Unite.
Generally, you have no obligation to provide us with your personal information, but if you do not provide the information we ask for, we may not be able to provide you with the support you may be seeking.
The personal information we hold about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We will collect the following data:
- First Name
- Surname
- Age Bracket
- Email Address
Cookies
We may also collect information about you as a result of our use of website cookies, tracking beacons/tracked clickable links or similar server technologies; which help us to track responses to and subscriber activity, in relation to marketing communication emails, electronic event invitations and other direct mailings we may send to you.
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit www.aboutcookies.org, information about the Cookies the Scheme uses are here. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.
How we use your personal information
We process your personal information for the purposes of recording your attendance at our event.
Who we share your information with
We are operating this service on behalf of both the Royal Air Forces Association and RAF Benevolent Fund. The information you provide will be shared with them, to enable them to monitor the effectiveness of the project. This information will be shared using a secure online platform. We will store data held locally securely, and it will be destroyed once shared with the Funding Charities.
Transferring information outside the EU
We will not transfer your information outside of the UK.
For information on how the Funding Charities will store and use your information, please consult their Privacy Notices:
Privacy Policy | Royal Air Forces Association
Privacy | RAF Benevolent Fund (rafbf.org)
How long we keep personal information
We will retain your personal information for as long as necessary to fulfil the purposes we collected it for, including the secure transmission to the Funding Charities.
Your rights and responsibilities
Under certain circumstances, by law you have the right to:
access to your personal information (commonly known as a “data subject access request”);
rectification of your personal information if it is inaccurate;
object to us processing your personal information where we are relying on a legitimate interest and you believe that your interests override this;
temporarily restrict our processing of your personal information, for example where you believe the information may be inaccurate or we may not have grounds for processing it;
erasure of your personal information, if we do not have grounds for continuing to process it;
ask us to send you, or another organisation, certain types of personal information about you in a format that can be read by computer;
you can withdraw your consent to our processing your personal information, where our processing is based on your consent.
No fee usually required
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
Further information
If you have any questions about how we process your personal information please contact Op RAF Unite Project Manager: Georgia Taffinder ([email protected])
